Accounts Payable processes payments to suppliers and other outside entities (not students). For payments owed to students, see Student Financial Services or Financial Aid. 

To obtain Acrobat for accessing PDFs, contact ITS.

Job Aids

• Create a Receipt
• Create a Return
• Miscellaneous Payment Requests
• Spend Authorization - Reimbursement
• Spend Authorization - Travel
• Expense Report - Reimbursement
• Expense Report - Travel
• Expense Report - PCard Transaction

For full instructions including detailed guidelines, procedures, and policies regarding traveling on behalf of Santa Fe College, consult the 麻豆原创 Travel Manual. Travelers are responsible for adhering to all travel rules, policies, and procedures.

Forms

• Authorization to Prepay a Purchase Order
• Contract for Personal Professional Services Payment Approval
• Miscellaneous Payment Request (.xslx)
• Request for Interdepartmental Billing (IDB)

Reminders

• Create a receipt in Workday as soon as goods/services are delivered and inspected.
• Payment is due within 30 days (net 30). Late fees due to unpaid invoices are paid by the department.
• Finance is not notified when shipments are delivered and does not keep track of PO balances. 
• To change or close a PO, contact Purchasing. Accounts Payable cannot change purchase orders.
• Obtain a purchase order BEFORE making any purchase. The college is not obligated to pay for orders placed without an approved purchase order in place.

Contact

Location: F-26
Email:accountspayable@sfcollege.edu
Phone: 352-395-5215